Procedures

All acquisitions of motor vehicles, watercraft or aircraft through purchase, lease, lease purchase or transfer from another agency require approval by your department head and Environmental Health and Safety.

Create a purchase requisition using one of the below spend categories to obtain appropriate approvals through Workday.  After submitting the requisition, an inbox task in Workday will appear with a questionnaire to complete. This questionnaire is used to gather more details about the purchase. After completion, the requisition and questionnaire will route to Environmental Health & Safety for review/approval in accordance with the requirements for alternative fuel vehicles.

Vehicle Spend Categories

SC0328             Vehicles: All Terrain
SC0329             Vehicles: Golf Carts
SC0330             Vehicles: Purchase Light Trucks or Sport Utility
SC0331             Vehicles: Lease Light Trucks or Sport Utility
SC0332             Vehicles: Purchase Minivans or Vans
SC0333             Vehicles:  Lease Minivans or Vans
SC0334             Vehicles: Non-Motorized & Bicycles
SC0335             Vehicles: Purchase Safety & Rescue
SC0336             Vehicles: Lease Safety & Rescue
SC0337             Vehicles: Specialized
SC0338             Vehicles: Lease Sedan
SC0339             Vehicles: Purchase Sedan
SC0340             Vehicle Tag & Title
SC0597             Vehicles: Boats

Procedure

The university has procedures in place for fuel requirements, vehicle leases, tags and titles, and vehicle document signatures.

• Tags and Titles
• Vehicle Document Signature Procedures

Vehicle Contracts

See our Contracts page for more information about these vehicle contracts.

• Jeffrey-Allen, Inc. Club Car Contract
• Enterprise Fleet Management-Sourcewell Vehicle Contract
• State of Florida-Motor Vehicles
• State of Florida-Motor Vehicles II

Vehicle Insurance Information

Visit Risk Management’s Insurance page for more information about university insurance policies.