Forms
Below are easily accessible forms to help with the procurement process. Please contact any member of the Procurement Services staff for assistance completing any of our forms or if you have suggestions for improving them.
Contracts
- Addendum for Service Contracts
Standard Consulting Services Agreement Template – University-approved template for consulting services agreement. - Standard Purchasing Agreement – University-approved template for all other agreements
UCF Rider
Exemptions
- Emergency Purchase Certification – Request approval for an emergency purchase (see UCF Regulation 7.130, section 3h)
- Sole Source Certification (Greater than $150,000) – Request approval for a purchase over $150,000 when competition is not possible.
- Waiver of Competition (Purchases $25,000.01 to $150,000) – Request approval for a purchase between $25,000.01 and $150,000 when competition is not possible.
Quotes
- Request for Quote (Goods and Services) – Template for requesting a quote for goods or services from a supplier
- Request for Quote (Temporary Labor) – Template for requesting a quote for temporary labor with a supplier under ITN2021-03TCSA
Solicitations
- Invitation to Bid (ITB) Boiler Plate -Template for invitations to bid for purchases over $150,000 See section 6B of our procedures manual.
- Invitation to Negotiate (ITN) Boiler Plate – Template for invitations to negotiate for purchase over $150,000. See section 6C of our procedures manual.
Suppliers
- Supplier Input is managed by kNEXT. Please visit the “Travel, Expenses and Procurement” page on the kNEXT website for information.
Other Documents and Forms
- Consumer Certificate of Exemption (DR-14) – Florida sales tax exemption certificate for UCF
Credit Reference Letter
Information Resource Request (IRR) – Required form for IT purchases over $20k
UCF W-9 – Taxpayer Identification Number and Certification - Unauthorized Procurement Action Justification – Required form for employees who committed an unauthorized procurement action