Procedures

Temporary Labor

The university entered an agreement with multiple suppliers to provide temporary labor services across numerous categories. It is a university requirement that only these suppliers be contacted when a temporary staffing need arises in your department. See the contract details on our Contracts page and section 9S of our procedures manual for more information. 

Temporary staffing under an existing contract with a supplier will continue to be honored through the completion of those assignments. Any new staffing requirements must be obtained under the university’s staffing contract.

Recruitment of permanent executive staff shall be processed by engaging executive search firms and others that are in the business to provide those type of specialized/high-level placements.

Procedure

Departments should only request price quotes from the list of awarded suppliers. The number of quotes requested will depend on the anticipated total amount of the required services.

  • $75,000 and below – 2 quotes
  • $75,000.01 – $150,000 – 3 quotes
  • $150,000.01+ – 4 quotes

Departments’ requests for quotes from the suppliers must include at minimum:

  • Types of skills needed and a brief scope or description of work
  • Length of assignment (e.g., one week, four months, etc.)
  • Location of assignment (physical work location)
  • Hours of work (e.g., 8:00 a.m.–5:00 p.m. Monday–Friday)

Unless the need is urgent, allow each supplier 3-5 business days to respond to your request for quote by submitting their hourly bill rates and applicants’ resumes (if applicable). Select the supplier based on the results of the quotes. Submit a requisition with all suppliers’ quotes and related documentation attached.

All temporary staff hired are required to have a background check performed by the temporary employment agency prior to starting work at the university, pursuant to Florida level-one background screening standards, including National Sex Offenders Registry, federal criminal database, national criminal history records, statewide criminal history background check through the Florida Department of Law Enforcement, and driver’s license records. The agency must provide the university hiring official with certification that the background check was performed and cleared by the agency.