Procedures

All acquisitions of motor vehicles, watercraft or aircraft through purchase, lease, lease purchase or transfer from another agency require approval by your department head and Environmental Health and Safety.

Create a purchase requisition using one of the below category codes to obtain the appropriate approvals through the UCF Financials workflow. Review the Addy Tip Categories and Comments for Vehicle Purchases and Leases for more information.

Vehicle Category Codes

25101503 – Cars
25101505 – Minivans or Vans
25101507 – Light Trucks or Sport Utility Vehicles
25101700 – Safety & Rescue Vehicles
25101900 – Specialized Vehicles/Segway
25101904 – Golf Carts
25101905 – All Terrain Vehicles
25110000 – Marine Vehicles

Procedure

The university has procedures in place for fuel requirements, vehicle leases, tags and titles, and vehicle document signatures.

• Alternative Fuel Vehicle Recommendations
• Guidelines for Lease Vehicles
• Tags and Titles
• Vehicle Document Signature Procedures

Vehicle Contracts

See our Contracts page for more information about these vehicle contracts.

• Enterprise Fleet Management Contract
• Jeffrey-Allen, Inc. Club Car Contract
• Sourcewell Vehicle Contract
  • Contract Extension

Vehicle Insurance Information

Visit Risk Management’s Insurance page for more information about university insurance policies.