Suppliers

General Information

UCF Procurement Services welcomes suppliers interested in doing business with the university. We desire to maintain an open, competitive and friendly atmosphere in order to foster a mutually beneficial relationship.

Note: UCF Procurement Services is currently being targeted by scammers making fraudulent quote and purchase requests on behalf of the university. Please see our Notice to Suppliers and Purchase Request Scam notices for more information. 

COVID-19 Update: All suppliers must comply with UCF’s Emergency COVID-19 Return Policy, which requires all vendors, contractors, and employees to wear a mask or facial covering when indoors and outdoors and to maintain physical distancing of six feet where possible. Suppliers must also complete the COVID-19 self-checker each day before coming to campus. Review the Resources for Vendors, Visitors and Contractors page for more information. 

Suppliers should note that UCF Procurement Services follows all mandates in accordance with the Florida Statutes, Board of Trustees and University of Central Florida Regulations. We subscribe and adhere to the Code of Ethics of the National Association of Educational Procurement. We foster fair, ethical and legal trade practices at all times.

To this end, we request that all suppliers honor the established rules and regulations in order to conduct business with UCF. Please see our PO terms and conditions and federal contract flow-down provisions for more information. UCF is not permitted to complete a credit application for suppliers. Please see our Credit Reference Letter for a list of banking and credit references for the university.

Process Update: Supplier creation and update requests should be submitted through the UCF Substitute W-9 Form. Please see below for a direct link to the form and its instructions. Both items can also be found on our Forms page. Please continue to notify Procurement Services when a supplier creation or update is needed so we can verify any supplier submissions we receive.

Procurement Services continues to process corporate (EIN) supplier requests, and Travel Payables Vendor Setup processes individual (SSN) supplier requests. For questions regarding corporate supplier requests, email Procurement Services at procurement@ucf.edu. For questions about individual (SSN) supplier requests, email the Travel Payables processor at jenna.capp@ucf.edu

All international suppliers should complete a W-8BEN-E form and provide Procurement Services with the information listed in the form’s instructions.

Suppliers: See our Doing Business with UCF page for more information on how to become a supplier with UCF. 

UCF Departments: See our UCF Departments page for more information on adding a supplier to UCF Financials. 

No merchandise may be shipped nor any service performed without a purchase order or Procurement Card (PCard) number. Telephone orders require a purchase order unless the university’s PCard is being used. No CODs will be accepted.